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Salary: £29,605 – £33,966 per annum
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Location: Whiteknights, Reading, UK
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Department: Estates
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Employment Type: Full-time, Permanent
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Hours Per Week: 36 hours/week
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Skilled Worker Visa Sponsorship: Available
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Closing Date: 31st May 2025
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Job Live Date: 08/05/2025
Job Overview: Join a Forward-Thinking Team at the University of Reading
Are you passionate about space management and data-driven solutions? The University of Reading offers an exciting opportunity for a Space and Data Officer to be part of a dynamic and innovative team. If you are enthusiastic about managing space and data across a wide-ranging property portfolio and making a significant impact, this is the role for you.
Working within the Estates Directorate, you will be contributing to the management of space and data, which supports the university’s mission of growth and development. The position offers the chance to influence the future of the university’s estate through efficient space usage and data management.
Why You’ll Love This Role
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Innovative Work Environment: Be part of a forward-thinking team always on the lookout for creative solutions to optimize space usage across various university departments.
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Diverse Portfolio: Work with a variety of stakeholders to understand and improve their space requirements, helping to build better space management strategies.
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Immediate Impact: From day one, you’ll play a key role in improving the university’s space management systems, directly influencing our operations and growth.
Key Responsibilities
As a Space and Data Officer, your role will revolve around day-to-day space management and the maintenance of data related to university facilities. You will work closely with the Space Manager and other departments to ensure that space is effectively utilized, and data is up to date and accurate.
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Manage Space Requests: You will be responsible for overseeing space requests, ensuring they are processed efficiently and accurately. This involves checking and updating the CAFM system (Computer Aided Facilities Management), running reports, and liaising with building occupants to gather requirements.
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Data Management & Reporting: Utilizing tools like Excel and Power BI, you will handle large data sets, run reports, and analyze trends related to space utilization across the university. Accurate data management will be crucial for strategic decision-making.
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Collaborate with Stakeholders: Engage with Building Support Officers (BSOs), Timetabling, and Health & Safety Services (HSS) to coordinate audits, gather space requirements, and contribute to developing solutions for space-related challenges.
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Administrative Support: Help in the coordination of audits and space management processes, maintaining documentation, reviewing policies, and contributing to the development of improved practices.
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Process Development: Take an active role in shaping and improving processes associated with space management, ensuring they are efficient and aligned with the university’s strategic goals.
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Stakeholder Communication: Build strong relationships with a range of university stakeholders and communicate clearly, both via email and in-person, to ensure smooth and effective operations.
About You: Essential Skills and Qualifications
The University of Reading is looking for a detail-oriented, proactive, and communicative professional who is comfortable working with large sets of data and coordinating activities across different teams. You should have experience in space management and an ability to work with data management tools to drive efficiency and improvements in space usage.
Skills & Qualifications
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Strong Analytical Skills: You must be proficient in analyzing and interpreting complex data, using tools such as Excel and Power BI.
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Data Management Expertise: Experience with large data sets and knowledge of CAFM systems or similar data management platforms.
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Communication Proficiency: Ability to communicate effectively with stakeholders at all levels, whether through email or face-to-face interactions.
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Reporting and Presentation: Demonstrated ability to produce reports and presentations using MS Office applications, particularly Excel and PowerPoint.
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Collaboration: You should be adept at working in a team-oriented environment, managing relationships with colleagues from diverse backgrounds, and maintaining productive working relationships across multiple departments.
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Problem-Solving: Ability to understand complex space management challenges and find practical, data-driven solutions.
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Health & Safety Awareness: Basic understanding of workplace Health & Safety guidelines, which will aid in working with other departments, including HSS and BSOs, to ensure safe space usage.
About the University of Reading: A Leading Institution in Higher Education
The University of Reading is renowned for its academic excellence and research capabilities. Situated in the beautiful town of Reading, the university occupies several campuses, each offering a unique environment that enriches student and staff experiences. As a Top 30 UK University, Reading offers an inclusive, diverse, and forward-thinking environment where innovation and collaboration thrive.
The Estates Directorate plays a vital role in managing the university’s extensive property holdings, and with the university’s growing student population, space management is becoming increasingly important. This role presents an exciting opportunity to directly impact how the university navigates its space challenges and plans for future growth.
Why This Role Is Perfect for You
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Exciting Challenges: If you enjoy working with data, managing space, and solving complex problems, this role is an ideal fit. The position allows you to take ownership of important projects and make a measurable impact.
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Collaborative Environment: The University of Reading fosters a strong sense of community, where teamwork and mutual respect are central. You’ll work alongside experts in various fields, each contributing to the university’s broader goals.
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Career Growth Opportunities: The role offers room for professional development. As you gain experience, you will have opportunities to take on more responsibilities and grow within the Estates Directorate.
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Work-Life Balance: Enjoy a competitive salary, flexible working options, and excellent benefits, including family-friendly policies and a pension scheme, ensuring your well-being both inside and outside of work.
Salary and Benefits
The Space and Data Officer role comes with a competitive salary range of £29,605 – £33,966 per annum, along with a benefits package designed to promote work-life balance and support personal and professional growth. The University of Reading is committed to providing flexible working arrangements to meet the needs of its diverse workforce.
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Salary: £29,605 – £33,966 per annum
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Pension Scheme: Access to the University’s group pension scheme to help you secure your future.
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Holiday Entitlement: Generous holiday allowance, including annual leave and bank holidays.
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Family-Friendly Policies: The university offers flexible working and family support policies to ensure work-life balance.
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Health and Wellbeing: Access to health insurance, mental health support, and other well-being initiatives.
The Hiring Process: How to Apply
To apply for the Space and Data Officer role, you need to submit your application by 31st May 2025 at 23:59 (BST). Be sure to meet the Skilled Worker visa requirements if applicable and demonstrate how your experience and skills align with the role’s responsibilities.
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Interview Date: To be confirmed
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Closing Date: 31st May 2025
Diversity and Inclusion at the University of Reading
The University of Reading values diversity and inclusivity and is committed to creating a supportive environment for all employees. We encourage applications from candidates of all backgrounds and experiences, recognizing that diverse perspectives enrich our work environment and drive innovation. We actively seek to employ people from a variety of communities to enhance our campus’s dynamic.
Apply Now
Are you ready to make a difference? Apply for the Space and Data Officer role today and join a team committed to the innovative and effective management of space at the University of Reading.
Conclusion: Take the Next Step in Your Career
This is a fantastic opportunity for anyone looking to pursue a career in space and data management in a leading educational institution. If you are eager to work in a role that challenges your analytical skills and offers the chance to directly influence the way space is managed within a large organization, this position at the University of Reading is for you.
Apply today and become part of a forward-thinking team that is shaping the future of the university’s space management and contributing to its growth and success.