Who Are We?
Rigby AG is a premier staffing company based in Zurich, Switzerland. We are a tier 1 supplier to some of Switzerland’s most attractive employers and pride ourselves on delivering high-quality service to our clients. Our international team includes several members working remotely, and we foster effective communication through daily team meetings, bi-weekly reviews, and ad-hoc support from senior team members.
Job Position: Remote Executive Assistant
Location: Remote (Anywhere in the World)
Salary: $10,000 – $25,000 USD annually
About the Role
The Executive Assistant will provide high-level administrative support to our team, handling a wide range of executive and administrative tasks. This role requires excellent communication skills, high discretion, and the ability to work independently.
Key Responsibilities
- Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items. Ensure meetings are efficiently run and objectives are met.
- Project Management: Assist in planning and executing special projects and initiatives. Track project progress and provide regular updates to the management team.
- Confidentiality: Maintain the highest level of confidentiality and handle sensitive information with discretion.
- Liaison Role: Act as a point of contact between the team and gather feedback in one-to-one meetings. Foster positive relationships and ensure effective communication.
- Event Planning: Assist in organizing company events, meetings, and conferences. Ensure all logistics are handled smoothly.
- Document Management: Maintain organized and accessible records and files, both electronic and physical.
Required Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- High level of professionalism and discretion.
- Strong attention to detail and problem-solving skills.
- Proactive and self-motivated.Flexible and adaptable to changing priorities.
- Strong interpersonal skills and the ability to build relationships.
- High degree of integrity and commitment to excellence.
- Fluent English.
What Can We Offer You?
- Continuous training, learning, and development.
- Daily international exposure.Inclusion in meetings and increased responsibilities over time.
- Competitive hourly payment.
- Paid time off with the flexibility to take more unpaid holidays.
- Internet Service Provider and hardware allowance.
Why Join Rigby AG?
Rigby AG is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are excited to receive your application and hope to welcome you to our dynamic and supportive team.
Apply now and become an integral part of our mission to deliver exceptional service and support to our clients!