Remote Executive Assistant at Project Growth

Location: Remote (Work From Home)
Employment Type: Contract
Salary: $800.00 – $1,000.00 per month
Working Hours: 9 AM – 5 PM PST

About Project Growth

Project Growth is a forward-thinking financial consulting firm that partners with mission-driven social enterprises and non-profit organizations. Our core expertise lies in delivering strategic, sustainable, and data-driven consulting services that empower socially responsible organizations to grow and scale. We pride ourselves on being a catalyst for measurable impact and meaningful change, helping our clients drive community-focused outcomes. Operating as a fully remote team, we promote a culture of flexibility, innovation, and continuous personal and professional development.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide robust administrative and operational support to our Founders and senior leadership. This remote position offers a unique opportunity to become a trusted partner in managing the daily operations of a high-impact organization. You will be central to ensuring that executive tasks are handled with precision, allowing our leadership to focus on business strategy and client outcomes. The role also involves collaboration across marketing and operations teams to support project execution and drive overall organizational efficiency.

Core Responsibilities

Executive Administrative Support

• Efficiently manage executive calendars, including scheduling meetings, video calls, and international time zone coordination.
• Support founders with both professional and occasional personal task organization.
• Maintain daily, weekly, and monthly activity reports to optimize executive productivity.
• Draft executive-level internal and external communications, emails, and memos.
• Serve as the point of contact for executives’ day-to-day administrative needs.

Operations and Workflow Management

• Maintain and update Standard Operating Procedures (SOPs) to ensure operational consistency and compliance.
• Create, revise, and distribute internal documentation related to workflow processes.
• Organize logistics for virtual team meetings, webinars, and stakeholder briefings.
• Support document archiving and file-sharing systems for easy team access.

Proposal and Contract Lifecycle Management

• Draft, edit, and finalize proposals and business contracts.
• Coordinate with team members to obtain necessary details and approvals.
• Manage the digital contract signature process using platforms like DocuSign.
• Ensure proposals and contracts are error-free and submitted on time.

Cross-Team Project Assistance

• Liaise between executives and internal departments including marketing and operations.
• Provide administrative support to cross-functional projects and campaigns.
• Help coordinate project timelines, monitor task progress, and escalate delays.
• Track performance metrics for ongoing initiatives and generate status reports.

Financial and Bookkeeping Support

• Generate invoices and support financial document preparation.
• Assist in tracking project budgets and expense reporting.
• Collaborate with the finance team to reconcile monthly expenses.
• Utilize QuickBooks Online to maintain basic financial records.

Required Qualifications

Professional Experience

• Minimum of 2 years in an Executive Assistant, Project Coordinator, or Operational Support role.
• Experience working in a remote environment and managing distributed team communications.
• Familiarity supporting C-level or executive leadership is strongly preferred.

Digital and Technical Skills

• Strong experience with project management platforms like Monday.com or Asana.
• Proficient with cloud document platforms like Google Drive and Dropbox.
• Comfortable using DocuSign and other e-signature platforms.
• Exposure to bookkeeping software, especially QuickBooks Online, is an advantage.

Interpersonal and Communication Skills

• High emotional intelligence and professional discretion.
• Exceptional verbal and written communication in English.
• Ability to prioritize, self-manage, and complete tasks under tight deadlines.
• Spanish language skills are a plus but not required.

Success Metrics

• Operational Efficiency: Increased productivity and minimized downtime through streamlined support.
• Document Accuracy: Contracts, proposals, and reports delivered with minimal revisions.
• Time Management: Effective calendar and schedule management for executives.
• Team Collaboration: Positive feedback from internal departments on task support.
• Initiative: Consistent identification of process improvements.

A Typical Day in This Role

Morning Tasks

• Review executive calendar and adjust scheduling needs.
• Respond to urgent requests and set daily priorities.
• Align with executive on immediate tasks or follow-ups.

Midday Activities

• Draft contracts or marketing documentation.
• Participate in virtual check-ins or status meetings.
• Update SOPs or upload finalized files into shared drives.

Afternoon Responsibilities

• Track invoices and review recent financial activity.
• Coordinate with marketing or operations team on active projects.
• Send recap emails and prepare task lists for the following day.

Professional Growth Potential

This role offers significant opportunity for career advancement and upskilling. Key growth areas include:

• Exposure to high-level decision-making and executive strategies.
• Development of marketing, operational, and financial administration skills.
• Advancement into operations management or project leadership roles.
• Ongoing access to learning tools and mentorship.

Why Join Project Growth?

• Purpose-Driven Work: Partner with organizations that are creating social and economic impact.
• Remote Work Culture: Flexible and supportive remote-first workplace with set working hours.
• Team Collaboration: Work with cross-functional teams from diverse backgrounds.
• Career Development: Opportunities to build new skills and advance within the organization.
• Inclusive Environment: A team culture that values openness, empathy, and mutual respect.

Compensation & Perks

• Monthly Compensation: $800 – $1,000 USD
• Performance-based contract renewal
• Flexible paid time off and personal leave
• Access to company software, training, and resources
• Work-life balance and structured working hours

Candidate Profile

• Strong attention to detail with excellent multitasking abilities
• Proactive thinker who anticipates and addresses challenges
• Able to work independently and collaboratively in a virtual team
• Comfortable managing sensitive information with integrity
• Adaptable to shifting priorities and project needs

Application Instructions

To be considered for this opportunity, please follow these steps:

1. Complete the Application Form: Provide your contact information and upload your resume.
2. Submit a Video Introduction: Share a 1–2 minute video describing your relevant experience and what excites you about this role.
3. Interview Round: Selected candidates will be invited for a remote video interview with the hiring team.

Apply Here

Our Hiring Commitment

At Project Growth, we believe in hiring talented professionals from diverse backgrounds. We are committed to maintaining a fair, transparent, and inclusive hiring process. We encourage applications from individuals of all identities and backgrounds who align with our values and mission.

Final Note

If you thrive in structured environments, excel at organization, and want to contribute to an organization that supports impactful social change, we would love to hear from you. This is your chance to become a foundational part of a dynamic, purpose-driven team.