Remote Executive Assistant at Moonshot

About the Role

Moonshot is seeking a detail-oriented Remote Executive Assistant to provide high-level support to one of its Founders. This role involves managing complex schedules, coordinating domestic and international travel, and supporting various strategic initiatives.

Why join Moonshot?

This position offers a unique opportunity to work in a dynamic and mission-driven environment, directly contributing to Moonshot’s expanding project portfolio and business development efforts.

Job Summary

Employer: Moonshot

Job Position: Executive Assistant

Location: Remote (United States)

Salary: $80,000–$100,000 annually (based on experience)

Schedule: Full-time, standard East Coast hours

Key Responsibilities

  • Calendar Management: Organize and prioritize the founder’s schedule, appointments, and speaking engagements.
  • Travel Coordination: Plan and oversee all travel logistics, including visas, accommodations, and transportation.
  • Communication Oversight: Manage emails, draft professional responses, and ensure timely follow-ups on critical communications.
  • Task Tracking: Monitor high-priority tasks, providing regular updates and ensuring deadlines are met.
  • Expense Management: Prepare and reconcile expense reports in compliance with company policies.
  • Meeting Support: Take detailed meeting notes, identify action items, and ensure follow-ups are communicated.
  • Administrative Duties: Handle general office tasks, including managing documents and preparing presentations.
  • Project Assistance: Support the preparation of reports, spreadsheets, and presentation materials.
  • Client Relations: Build and maintain professional relationships with key stakeholders, ensuring seamless communication.

What You Bring

Essential Requirements:

  • Experience: Proven background in commercial or political environments with a focus on strategic planning and stakeholder management.
  • Travel Expertise: Significant experience managing domestic and international travel arrangements.
  • Communication Skills: Exceptional writing, editing, and verbal communication abilities.
  • Organization: Strong multitasking skills, attention to detail, and the ability to handle ambiguity.
  • Confidentiality: High trustworthiness and discretion in managing sensitive information.
  • Tech Proficiency: Skilled in IT tools and relevant software.
  • Flexibility: Willingness to adjust to shifting priorities and work outside regular hours as needed.

Desirable Skills:  

  • Familiarity with Google Suite.
  • Project management experience.

Benefits

  • Paid Time Off: 15 vacation days + Federal holidays + Native American Heritage Day.
  • Health Coverage: Comprehensive healthcare for employees and dependents.
  • Dental & Vision Insurance.
  • Life & Disability Insurance.
  • Wellness Support: 24/7 access to free counseling through the Employee Assistance Program.
  • Retirement Plans: 3% matched 401(k) contributions.
  • Parental Leave: Generous maternity (26 weeks) and paternity (8 weeks) leave.
  • Stock Options: Share options granted upon employment.

Salary Range

$80,000–$100,000 annually, depending on skills and experience.

How to Apply

Ready to take on this exciting opportunity? Submit your application today and join Moonshot in driving impactful initiatives.

Apply Here 

 

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