About the Role
Moonshot is seeking a detail-oriented Remote Executive Assistant to provide high-level support to one of its Founders. This role involves managing complex schedules, coordinating domestic and international travel, and supporting various strategic initiatives.
Why join Moonshot?
This position offers a unique opportunity to work in a dynamic and mission-driven environment, directly contributing to Moonshot’s expanding project portfolio and business development efforts.
Job Summary
Employer: Moonshot
Job Position: Executive Assistant
Location: Remote (United States)
Salary: $80,000–$100,000 annually (based on experience)
Schedule: Full-time, standard East Coast hours
Key Responsibilities
- Calendar Management: Organize and prioritize the founder’s schedule, appointments, and speaking engagements.
- Travel Coordination: Plan and oversee all travel logistics, including visas, accommodations, and transportation.
- Communication Oversight: Manage emails, draft professional responses, and ensure timely follow-ups on critical communications.
- Task Tracking: Monitor high-priority tasks, providing regular updates and ensuring deadlines are met.
- Expense Management: Prepare and reconcile expense reports in compliance with company policies.
- Meeting Support: Take detailed meeting notes, identify action items, and ensure follow-ups are communicated.
- Administrative Duties: Handle general office tasks, including managing documents and preparing presentations.
- Project Assistance: Support the preparation of reports, spreadsheets, and presentation materials.
- Client Relations: Build and maintain professional relationships with key stakeholders, ensuring seamless communication.
What You Bring
Essential Requirements:
- Experience: Proven background in commercial or political environments with a focus on strategic planning and stakeholder management.
- Travel Expertise: Significant experience managing domestic and international travel arrangements.
- Communication Skills: Exceptional writing, editing, and verbal communication abilities.
- Organization: Strong multitasking skills, attention to detail, and the ability to handle ambiguity.
- Confidentiality: High trustworthiness and discretion in managing sensitive information.
- Tech Proficiency: Skilled in IT tools and relevant software.
- Flexibility: Willingness to adjust to shifting priorities and work outside regular hours as needed.
Desirable Skills:
- Familiarity with Google Suite.
- Project management experience.
Benefits
- Paid Time Off: 15 vacation days + Federal holidays + Native American Heritage Day.
- Health Coverage: Comprehensive healthcare for employees and dependents.
- Dental & Vision Insurance.
- Life & Disability Insurance.
- Wellness Support: 24/7 access to free counseling through the Employee Assistance Program.
- Retirement Plans: 3% matched 401(k) contributions.
- Parental Leave: Generous maternity (26 weeks) and paternity (8 weeks) leave.
- Stock Options: Share options granted upon employment.
Salary Range
$80,000–$100,000 annually, depending on skills and experience.
How to Apply
Ready to take on this exciting opportunity? Submit your application today and join Moonshot in driving impactful initiatives.
Apply Here
