About Us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the UK, employing over 13,000 staff across 10 sites. Rated as ‘Good’ by the CQC, UHBW offers excellent care and cutting-edge research.
Join a forward-thinking organization offering the best of city living and countryside or seaside proximity. We value diversity and are committed to creating inclusive services for all patients and employees.
Job Summary
- Position: Management Assistant
- Location: United Kingdom
- Type: Full-Time
- Salary: £29,970 – £36,483 per annum
An exciting opportunity has arisen within the Medicine Management Team at the University Hospitals Bristol and Weston NHS Foundation Trust (UHBW). This role provides comprehensive personal assistant and secretarial services to the Divisional Director, Clinical Chair, and Head of Nursing, ensuring high professional standards and smooth administrative processes.
Key Responsibilities
- Administrative Support:
- Manage incoming calls, correspondence, and post; assess priorities and initiate responses as appropriate.
- Organize divisional governance group papers and other meetings chaired by senior staff.
- Maintain and order office supplies and equipment for the Medicine Management Team.
- Project Management:
- Support performance and improvement projects within the Division.
- Handle recruitment processes for divisional staff.
- Communication:
- Act as a liaison for confidential, sensitive, and contentious information on behalf of senior leaders.
- Welcome and provide assistance to visitors, ensuring a friendly and professional service.
- Ambassadorship:
- Represent the Division of Medicine, supporting its specialties, sustainability initiatives, and cultural improvements.
Required Qualifications & Skills
Essential Qualifications:
- Degree-level education or equivalent.
- Evidence of ongoing personal development.
- Proficiency in Microsoft Office or equivalent.
Essential Skills:
- Strong organizational and administrative abilities with attention to detail.
- Ability to prioritize tasks and work independently under minimal supervision.
- Excellent written and verbal communication skills.
- Competence in building positive relationships with internal and external stakeholders.
Desirable Qualifications:
- PA/Secretarial Administrative Diploma.
- Previous NHS or Medicine Specialties experience.
Aptitudes:
- Positive, resilient, and adaptable.
- Genuine interest in NHS structure, policies, and services.
- High attention to detail and accuracy.
Disclosure and Barring Service Check
This position requires a submission to the Disclosure and Barring Service (DBS) for checking previous criminal convictions under the Rehabilitation of Offenders Act (Exceptions Order) 1975.
Certificate of Sponsorship
Applications from candidates requiring Skilled Worker sponsorship are welcome and will be considered equally. Visit the UK Visas and Immigration website for more details.
From April 2017, Skilled Worker applicants must provide a criminal record certificate for countries where they have resided for 12 months or more in the past 10 years.
